Signs Your Spare Parts Data Needs to be Cleansed

When dealing with a CMMS or EAM system that has a countless number of files, documents, and other entries, evaluating the overall quality of your spare parts data and differentiating between low and high-quality data can be incredibly challenging. However, there are certain signs you can look out for that offer insight into the quality of your data and may signify that your spare parts data requires a cleanse.

Decreased Productivity

Without high-quality spare parts data, maintenance processes can run behind schedule as workers find themselves spending a great deal of time attempting to understand the details of their work orders and identify the parts required to complete them. If your maintenance workers find themselves spending unnecessary time searching for information rather than performing the tasks at hand, this is a sign that your EAM system contains poor-quality spare parts data. A plant could even face critical and unexpected downtime because of the human errors that often result from poor-quality spare parts data.

Poor Communication and Collaboration

If the way you name and classify your spare parts data lacks a universal standard, then talking about those spare parts with people from other plants who have different names and classifications for their materials is challenging. If you or your workers find yourselves struggling to collaborate well across plants or departments, this may be a sign that poor-quality spare parts data is preventing everyone from communicating effectively. Multinational companies struggle when other countries use different languages to describe the same spare parts. Cleansing your spare parts data and implementing standards can tie different languages together and improve communication across your plants.

Cost Overages

If your spare parts data contains duplicate, misnamed, unclassified or obsolete parts, this can lead to your maintenance workers ordering extra or inaccurate replacement parts. As a result, your inventory may contain certain spare parts in excess, while other necessary spare parts may not be in supply. Not having spare parts available that your maintenance workers require to complete work orders or ordering parts that are not required may cause you to go over budget or fall behind schedule.

Consider Taking Action to Complete a Materials Cleanse

If your company is experiencing any of these challenges, this is a sign that your EAM system contains low-quality spare parts data. If this is the case, then a materials cleanse is the answer. A cleanse is a great way to optimize and standardize your spare parts data and has many benefits for your maintenance operations.

If you would like to learn more about how we can help you undergo an effective and efficient materials cleansing project, book a demo, and our team would be happy to help you!